Billabong Jobs


Samples Coordinator

Location: Irvine, CA
Job Type: Full Time
Date Posted: Jul 01


The Senior Samples Coordinator is responsible for:

Create and communicate seasonal samples calendar;

The management of photo samples, A (M&D), B (sales) & C (marketing) line sales samples, international pre-line samples and rep samples SMS, including receiving and reconciling against PO’s, communicating with vendors if samples are missing, sample preparation for meetings and shipping out of rep samples;

Providing partnership and support to the product development team in meeting preparation; and management and organization of the sample warehouse and sample cage.

*Please note that his is a temporary position - projecting to go through the end of September* 

Boardriders is an Equal Opportunity and Affirmative Action Employer including:  Minorities/Women/Individuals with Disabilities/Protected Veterans

Primary Responsibilities Include:

  • Sample co-ordination:
  • Create and communicate seasonal samples calendar
  • At start of each season gather sample orders for M&D and sales reps
  • Track shipping status/receipt of samples (partner closely with development team)
  • Confirm receipt of all samples/cross reference to PO’s
  • Ship sales samples to reps – validate orders - issue invoices to reps
  • Ship international pre-line samples and SMS to international distributors
  • Steam and hang all samples on receipt as required by sample type
  • Samples to be sorted and prepped for photo shoots/meetings, etc upon request
  • Sample Warehouse:
  • Manage organization of sample warehouse and sample cage, timely movement of samples to Sample Sales for sell-off.
  • Daily deliveries/shipping:
  • Manage all package receipts and shipping.
  • Manage sample space with M&D, Ecom, Sales and Production to manage space and move samples out on a regular timely schedule.
  • Safety
  • Adhere to workplace health and safety laws, policies and procedures.
  • Report any hazards, incidents, injuries or ‘near misses’ to your manager.
  • Participate in consultation and training on safety issues in your work area as required.
  • Other
  • Seasonal Billabong hi-lo reporting and communication to sales, M&D, Designers, regions, etc.
  • Other tasks may be assigned from time to time which contribute to the overall success of the company.


  • Candidate should have a minimum of 3 years’ experience in a wholesale and/or warehouse environment
  • Prior experience working with overseas suppliers is a plus
  • Prior experience working in a wholesale business model is a plus
  • Must understand development calendars
  • Must be deadline driven and detail oriented
  • Must be able to multi task and work in fast paced environment
  • Must be proactive with a solution/result oriented attitude
  • Must have excellent communication and follow through skills
  • Must be PC computer literate in Applications – Word, Excel, PLM, B2B and AS400 are a plus
  • Must work well in a team environment
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